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ARTICLE VII - Duties of Officers
Section 1 – The President shall:
- be the chief executive officer of the APHS;
- preside at all meetings of the Board, all meetings of the Executive Committee, and all meetings of the membership;
- appoint an ad hoc committee to review the Society’s Bylaws every two years.
- perform such other duties as are usually associated with the office of president.
Section 2 - The Vice President shall:
- perform the duties of the president in the absence of the president; and
- perform such other duties as are usually associated with the office of vice president.
Section 3 – The Secretary shall:
- keep an accurate record of minutes of the proceedings of all official meetings of the APHS, including general membership, Executive Committee and Board of Trustees, making certain the copies of the minutes for the latter two are distributed to the members of those bodies in a timely manner;
- maintain in an organized and accessible fashion copies of all such minutes, meeting agendas, any officer or committee chairperson reports, all correspondence, and any and all other official documentation of the business operations of the APHS, same being made available to any member of the Board of Trustees upon request, and to all others only with the knowledge and approval of the Board;
- present the minutes of the previous meeting of any APHS group for approval at the next meeting of that particular group;
- attend to any necessary letters and correspondence at the direction of the president;
- maintain a scrapbook that contains all past and future print media to record the history of the APHS.
Section 4 - The Treasurer shall:
- keep correct and complete records of accounts, showing at all times the actual financial condition of the APHS and noting whether the monies of the APHS are received, deposited or disbursed, clearly identifying any amounts intended for, or to be taken from, specific projects;
- present a financial report at all regularly scheduled Board meetings and at the annual meeting of the membership;
- make all financial books and records available for inspection at reasonable times to any member of the Board and to others only with the knowledge and approval of the Board;
- prepare and file on behalf of the APHS any required Not-For-Profit Corporation Annual Reports and other such financial reports and returns as may be required from time to time to maintain the APHS in good standing under the law; and
- cause an annual audit of the books to be made, preparing and submitting all reports and ledgers for that purpose.
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